Constitution

PREAMBLE

For God and Country, we the NC Chapter-FBI National Academy Associates, Incorporated, associate ourselves together to:

Uphold and defend the laws of our respective countries; perpetuate our association with fellow graduates and faculty; encourage attendance at all training sessions; encourage and assist in the enlightenment and education of the general public; enhance the professional development of our membership; cooperate with the Federal Bureau of Investigation and all duly constituted law enforcement agencies and officers, as well as the general public, in all matters of interest, particularly in the exchange and dissemination of ideas and information, the detection and prevention of crime, and the apprehension of criminals; strive for the highest degree of respect for law and order and the maintenance thereof; and,

To these ends, we pledge to always conduct ourselves in a manner that will lend strength, dignity and credit to the profession of law enforcement.

ARTICLE I:

THE NAME OF THE ORGANIZATION SHALL BE

North Carolina Chapter-FBI National Academy Associates, Incorporated.

ARTICLE II:

THE MISSION OF THE NC CHAPTER-FBI NATIONAL ACADEMY ASSOCIATES, INCORPORATED IS

“To provide the membership of the NC Chapter-FBINAA, Inc., with continuing education, training, research, and professional development opportunities in law enforcement disciplines which will promote improved law enforcement cooperation, services, and standards of professional conduct in all levels of law enforcement; To provide leadership in law enforcement education, training and research which reflect professional excellence instilled in each graduate of the

Federal Bureau of Investigation National Academy which will foster increased efficiency in law enforcement services; to provide professional resources to all levels of law enforcement in the areas of instruction, research, and management.”

ARTICLE III:

ORGANIZATION

The NC Chapter-FBI National Academy Associates, Incorporated is a not-for-profit organization incorporated as such in the State of North Carolina.

Section 1

The National Executive Office is established for the purpose of managing the affairs of the Federal Bureau of Investigation National Academy Associates, Incorporated. The National Executive Office shall be located at the Federal Bureau of Investigation Academy, Quantico, Virginia, or at a site designated by the National Executive Board.

Section 2

State, regional, or international chapters of the Federal Bureau of Investigation National Academy Associates, Incorporated may be established by application submitted to the National Executive Office. Such applications shall conform to the constitution and by-laws of the Federal Bureau of Investigation National Academy Associates, Incorporated. All applications must be approved by a majority of the National Executive Board.

Section 3

For the purpose of election representatives to the National Executive Board, the membership of the NC Chapter-FBI National Academy Associates, Incorporated is identified as Section III, which represents the following states:

  • Alabama
  • District of Columbia
  • Florida
  • Georgia
  • Kentucky
  • Latin-American/Caribbean
  • Maryland/Delaware
  • Mississippi
  • North Carolina
  • Puerto Rico
  • South Carolina
  • Tennessee
  • Virginia

 

ARTICLE IV:

MEMBERSHIP

Section 1

Members of the NC Chapter-FBI National Academy Associates, Inc. shall be limited to the following:

  1. Individuals who have satisfactorily completed the proscribed course of instruction and graduated from the Federal Bureau of Investigation National Academy.
  2. (a.) Active and retired Special Agents of the Federal Bureau of Investigation who have served as counselors and/or Field Office National Academy Coordinators for the National Academy session or who have been directly involved as a regularly appointed full-time administrator of the National Academy Program at Federal Bureau of Investigation Headquarters.

(b.) Special Agents of the Federal Bureau of Investigation who been involved in and have supported the National Academy Program may be nominated by this Chapter for membership. The nomination(s), along with supporting documentation of support, service and/or involvement, will be forwarded to the National Executive Board for its review and approval.

(c.) Active and retired Special Agents shall not be eligible to hold elective office.

(d)  There shall be no honorary or other types of membership except active membership.

Section 2

DUES

To be in good standing, a member must pay annual dues.

Section 3

RIGHT TO VOTE

All members in good standing are eligible to vote.

Section 4

SUSPENDED FROM MEMBERSHIP

Any member of this Chapter shall be suspended from membership:

  1. Upon non-payment of any required dues.
  2. Upon participation in activity(s) and/or association(s) unworthy of or inimical to the best interest of law enforcement, as evidenced by any dismissal or requested resignation from any law enforcement agency based upon misfeasance or malfeasance, and by a majority vote of the Executive Board of this Chapter. Members who have been dismissed may appeal the dismissal to the Executive Board of the National Academy Associates, Incorporated.

iii. Upon participation in activity(s) unworthy of or inimical to the best interest of the NC Chapter of the Federal Bureau of Investigation National Academy Associates, Inc.

ARTICLE V:

EXECUTIVE BOARD

Section 1

GOVERNING BODY

The governing body of the NC Chapter-FBI National Academy Associates, Incorporated shall be the Executive Board. The following shall constitute the Executive Board: the President, First, Second and Third Vice-President, Secretary/Treasurer, Historian and the Immediate Past President. The Executive Board shall be members who are active and in good standing.

Section 2

OFFICERS

The elected officers of the NC Chapter-FBI National Academy Associates, Incorporated are as follows:

  • President
  • First Vice-President
  • Second Vice-President
  • Third Vice-President
  • Secretary/Treasurer
  • Historian
  • Training Coordinator
  • Membership Coordinator
  • Sponsorship Coordinator

 

  1. In cases of death, resignation, removal, suspension, inability to serve or absence of the President, the Vice Presidents shall advance and serve as President in the order of rank.
  2. The officers of the NC Chapter-FBI National Academy Associates, Incorporated shall be elected at the annual training conference and shall serve for a period of one year or until such time as their successors have been duly elected and qualified. Nomination for these officers shall be from the floor. The candidate receiving the highest number of votes for each office shall be declared elected.

ARTICLE VI:

DUTIES OF THE ELECTED OFFICERS

Section 1

PRESIDENT

The President shall preside at all regular and special business meetings of the NC Chapter-FBI National Academy Associates, Incorporated. In conducting meetings of the Chapter, the Presidents decision shall be final unless otherwise reversed by two-thirds vote of the membership present at any business meeting of the Chapter. He shall appoint all pro-tem officers in case of absentees. If in the opinion of the President, an occasion of circumstances should arise to warrant the calling of a special business meeting of the Chapter, he shall have the authority to call such a meeting and shall notify the membership of the date, time and place of such meeting, and the purpose of the meeting.

The President shall be the Chairman of the Executive Board

The President shall appoint all members of all Committees not otherwise provided for.

The President may be a member of all Committees.

Section 2

VICE-PRESIDENTS

The Vice-Presidents shall perform all duties for the good of the organization required of them by the President of the Chapter. The Vice-Presidents shall be members of the Executive Board and shall perform all duties required of them by this Constitution.

Section 3

SECRETARY/TREASURER

The Secretary/Treasurer shall collect all dues and make an accounting of all funds annually. They shall have the authority to disburse such monies for incidental expense such as: stationary, mailing, printing, etc. In addition to these duties the Secretary/Treasurer:

Will sign all checks drawn against the funds of the Chapter.

Will keep a copy of paid bills on any and all monies expended.

Shall place all unexpended monies in a fund to the credit of the Chapter.

Will be a member of the Executive Board.

Will be responsible for handling all Chapter correspondence.

In the absence of the Historian, the Secretary/Treasurer shall keep the minutes of all Chapter Business and Executive Board meetings.

The Secretary/Treasurer shall retain this position for a period of (4) four years. At the end of the fourth year, the Secretary/Treasurer shall ascend to the position of Chapter President after being duly nominated and elected.

Section 4

HISTORIAN

Shall record and maintain a permanent History of the Chapter.

Shall keep the minutes of all Chapter Business and Executive Board meetings.

Will recognize deceased Chapter members since the last annual Conference.

The Historian will not automatically ascend to any other elected chapter Office.

Section 5

TRAINING COORDINATOR

The Training Coordinator will be elected by the membership at an annual training conference.  He/she will be responsible for identifying and coordinating training at our three yearly conferences.

Remain current on law enforcement, technology and management trends that would benefit members of each agency in our chapter.

Contact, evaluate and make a recommendation to the Executive Board on speakers for our training conferences. 

Coordinate the logistical aspects of our speakers with the conference host.

Coordinate travel and speaker expenses with the Secretary/Treasurer to be paid.

MEMBERSHIP COORDINATOR

The Chapter Membership Coordinator will be elected by the membership at an annual training conference and will be responsible for welcoming and encouraging active participation by new graduates as well as existing members.

Meet NA candidate(s) prior to attending the National Academy.

Explain what your Chapter offers them and their families – i.e.: Training, Networking/Meetings, Scholarships, Youth Leadership Program, etc.

  • Ask what they believe are the expectations of the Chapter
  • Send a letter and/or personally contact each recent graduate to encourage active membership and participation within the Chapter.

 

If a new member does not attend any function within the first year, the Membership Coordinator will personally contact the graduate and inquire if there is anything the Chapter can do to assist them in becoming an active member.

 

Existing Members

Work with the Secretary/Treasurer during the annual renewal period.  At some point after renewals have started (i.e. April 1st), the Membership Coordinator will obtain a list of members that have not renewed and personally contact them.

SPONSORSHIP COORDINATOR

The Chapter Sponsorship Coordinator will be elected by the membership at an annual training conference and will be responsible for coordinating corporate sponsorships to offset the costs of member training conferences.

The Sponsorship Coordinator will colect information from all corporate sponsors, arrange agreed upon terms related to sponsorships, and send invoices for payment.

The Sponsorship Coordinator will maintain records pertaining to sponsorship to include at a minimum:

  • Contact information from the sponsor including corporate and representatives
  • Sponsorship terms agreed upon
  • Cost of sponsorship and payment status
  • Documentation of any in-kind contributions in lieu of monetary donations
  • Attendance at Chapter Events

 

The Sponsorship Coordinator will coordinate with training event hosts to ensure space is available for sponsors.  The Sponsorship Coordinator will communicate training event details to sponsors to ensure they are informed of dates, times, locations, and setup information for all approved events that sponsors are permitted to attend.

VOTING ELIGIBILITY

The Chapter Training, Membership, and Sponsorship Coordinators will be non-voting members of the Executive Board who will serve a three year term and will not automatically ascend to any other elected chapter office.

ARTICLE VII:

DUTIES OF EXECUTIVE BOARD

The Executive Board shall establish by-laws for the administration of this Chapter, which shall become part of this Constitution. The Executive Board shall perform all other duties required of it by this Constitution.

All correspondence and records of all action taken by the Executive Board of this Chapter shall be filed with the Secretary/Treasurer of this Chapter.

A majority of the members of the Executive Board shall constitute a quorum.

ARTICLE VIII:

COMMITTEES

A Committee not otherwise provided for by this Constitution shall be appointed by the President of this Chapter.

ARTICLE IX:

MEETINGS OF NC CHAPTER - FBI NATIONAL ACADEMY ASSOCIATES, INCORPORATED

Section 1

The Executive Board shall meet a minimum of three times annually, one of which may be held at the Annual Conference. A quorum shall constitute a majority of the Executive Board.

Section 2

An Annual Training Conference will be conducted for the membership during the month of June, July or August. In addition, a regional Chapter Training/Business meeting will be conducted in the Fall and Spring of each year.

Section 3

Business meetings will be conducted during each of the Chapter Training Sessions.

Additional business meetings of the Chapter may be called as deemed necessary by the President or by a majority vote of the Executive Board. A quorum for the purpose of transacting business of the Chapter shall consist of 25(twenty-five) active members.

Section 4

The President of the Chapter shall make a full report of all transactions of the Executive Board to members at the next regular business meeting.

Section 5

At the opening of each business meeting of the Chapter, the President shall appoint an active member of the Chapter as Sergeant-at-Arms and such necessary assistance as may be required.

His duties shall be to examine the membership present at the business meeting and permit no unauthorized persons to be present during the meeting. He shall maintain order and shall perform any duty required of him by the President for the orderly conduct of such business meeting.

ARTICLE X:

RULES OF PROCEDURES

The proceedings and deliberations of Chapter meetings shall be in accordance with the by-laws, protocols, and other rules and guidelines adopted and amended from time to time to govern these proceedings and deliberations. All matters not covered by such rules shall be governed by the parliamentary practices established by Robert’s Rules of Order.

ARTICLE XI:

FISCAL MATTERS

Section 1

All funding and fiscal management of the Chapter shall be in accordance with the U. S. Internal Revenue Service statutory provisions associated with a not-for profit organization and the State of North Carolina not-for-profit Corporation laws.

Section 2

The dues of the Chapter shall be established by the Executive Board based on two-thirds majority of the Board. Dues will be used to assist in defraying the costs of Training Conferences, operations and activities of the Chapter.

Section 3

Other revenues received by the Chapter will be administered under the direction of the Board.

ARTICLE XII:

Section 1

Any changes and amendments to the Constitution shall be made by two-thirds vote of the active members present at any business meeting.

Section 2

The Executive Board shall have the power to make, amend, and repeal the by-laws of the Chapter by a vote of two-thirds majority of the Board at any regular of special meetings of the Board. The membership may make, alter, amend and/or repeal the by-laws of the Chapter at any business meeting by a two-thirds majority vote of active members present.

CONSTITUTION OF THE NORTH CAROLINA CHAPTER

FBI NATIONAL ACADEMY ASSOCIATES, INC

INCORPORATED AND RATIFIED- APRIL 8, 1999

Modified June 12, 2018

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