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Bylaws 2022
FBI National Academy Associates - North Carolina Chapter, Inc.
1) DISSOLUTION OF CORPORATION, DISTRIBUTION OF ASSETS
Should for any reason, the North Carolina Chapter-FBI National Academy Associates, Incorporated is dissolved, the voting members of the elected Board of Directors shall, by resolution, distribute all assets in the following manner:
1. All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provision shall be made so that all liabilities and obligations shall be satisfied.
2. All remaining assets, including those held or received after the dissolution of said North Carolina Chapter-FBI National Academy Associates, shall become the property of the members in good standing and shall be distributed to those members.
3. Any assets held by the North Carolina Chapter-FBI National Academy Associates, including marketable items bearing the trademark-protected items of the National Office, FBI National Academy Associates, Incorporated, which includes the North Carolina Chapter name shall, by vote of the Board of Directors, be distributed to active members of the North Carolina Chapter-FBI National Academy Associates. Any proceeds derived from said distribution shall also be transferred and conveyed to the National Office, FBI National Academy Associates Incorporated, unless said proceeds are required to satisfy any unpaid obligations or liabilities.
2) SUCCESSION AND DUTIES OF ELECTED OFFICERS
Annually, when terms expire, Executive Board members automatically ascend to a position as described below:
• Immediate Past President transitions from the Executive Board;
• President becomes Immediate Past President;
• First Vice President becomes President;
• Second Vice President becomes First Vice President;
• Third Vice President becomes Second Vice President.
• A member becomes Third Vice President by vote of the membership taken during the annual conference.
At the expiration of the Secretary/Treasurer’s four-year term, he/she automatically ascends to the position of President and all other Executive Board Members will maintain current position during his/her term as President. The ascension schedule noted above resumes once his/her term as President expires.
Immediate Past President - The Immediate Past President shall be Chairperson of the Candidate Committee and shall serve at the pleasure of the President in whatever capacity the President desires to include administering the Oath of Office to incoming officers.
President - The President shall preside at all regular and special business meetings of the NC Chapter-FBI National Academy Associates, Incorporated, as well as all duties specifically assigned by the Chapter Constitution.
First Vice-President - The First Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. He/She shall Co-Chair the annual training conference site committee in support of the Chapter President.
Second Vice-President - The Second Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. He/She shall act as the Chairperson for the Youth Leadership Program (YLP) selection committee.
Third Vice-President - The Third Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. He/She shall act as the Chairperson for the Scholarship selection committee.
Secretary/Treasurer –The Secretary/Treasurer shall be responsible for performing all duties for the Chapter as directed in the Chapter’s Constitution.
Historian - The Historian serves a three-year term and will not automatically ascend to any other elected Chapter office. The Historian shall be responsible for maintaining a permanent history of the Chapter. The Historian will also be responsible for keeping the minutes of all Chapter Business and Executive Board Meetings and recognizing deceased Chapter members since the previous annual conference.
Training Coordinator – The Training Coordinator serves a three-year term and will not automatically ascend to any other elected Chapter office. He/She is responsible for identifying, recruiting, and coordinating all conference training for the Chapter.
Membership Coordinator – The Membership Coordinator serves a three-year term and will not automatically ascend to any other elected Chapter office. He/She is responsible for welcoming and encouraging active participation by new graduates as well as existing and retired members.
Sponsorship Coordinator – The Sponsorship Coordinator serves a three-year term and will not automatically ascend to any other elected Chapter office. He/She is responsible for coordinating annual sponsorships and soliciting new sponsors for the Chapter. The Sponsorship Coordinator will attend all functions of the Association, including Executive Board meetings.
NCYLP Coordinator – The NCYLP Coordinator serves a three-year term and will not automatically ascend to any other elected Chapter office. He/She is responsible for planning and managing the NCYLP held annually.
District Representatives -The District Representatives will be non-voting attendees of the Executive Board. The role of the District Representative will be to facilitate communication between the membership and the Executive Board and coordinate the vetting of FBINA candidates for potential selection to a future session of the FBI National Academy. Each District Representative is expected to attend all functions of the Association, including the Executive Board meetings.
Board of Directors voting rights extend to all Executive Board positions and all Coordinator and District Representative positions.
3) MEMBERSHIP DISTRICTS
A District Representative will be elected from and serve the membership in each of the following geographical regions:
District I- The area included in the counties of Caswell, Person, Granville, Vance, Warren, Franklin, Nash, Wake, and Johnston.
District II- The area included in the counties of Wilson, Wayne, Green, Pitt, Lenoir, Craven, Duplin, Jones, Pamlico, Pender, Onslow, and Carteret.
District III- The area included in the counties of New Hanover, Brunswick, Columbus, Bladen, Robeson, Sampson, Cumberland, Hoke, and Scotland.
District IV- The area included in the counties of Orange, Alamance, Durham, Randolph, Chatham, Montgomery, Moore, Lee, Harnett, and Richmond.
District V- The area included in the counties of Alleghany, Ashe, Watauga, Wilkes, Avery, Caldwell, Alexander, Iredell, Burke, McDowell, and Catawba.
District VI- The area included in the counties of Mitchell, Yancey, Madison, Buncombe, Henderson, Polk, Haywood, Transylvania, Jackson, Graham, Macon, Swain, Clay, and Cherokee.
District VII- The area included in the counties of Surry, Stokes, Rockingham, Yadkin, Forsyth, Guilford, Davie, Davidson, Rowan, and Cabarrus.
District VIII- The area included in the counties of North Hampton, Halifax, Hertford, Gates, Edgecombe, Martin, Bertie, Beaufort, Washington, Hyde, Dare, Tyrell, Chowan, Perquimans, Pasquotank, Camden, and Currituck.
District IX- The area included in the counties of Rutherford, Cleveland, Lincoln, Gaston, Mecklenburg, Union, Stanly, and Anson.
4) DISTRICT REPRESENTATIVES
District Representatives shall be elected by a majority of votes cast by active members during the annual meeting. To be elected as a District Representative, a member must be in good standing with the Chapter and be active or retired law enforcement officer and qualify for admittance into the National Academy. The member shall provide a letter from his/her agency head, municipal or county manager, or local elected official indicating support for the member in carrying out the duties of the District Representative.
5) TERM OF OFFICE FOR DISTRICT REPRESENTATIVES
District Representatives shall be elected for a term of two (2) years. Elections for District Representatives for Districts I, III, V, VII and IX will be conducted on odd years and elections for Districts II, IV, VI and VIII will be conducted on even years. No person may hold at one time more than one office of the Chapter..
6) POSITION VACANCIES
If a vacancy occurs in the office of Third Vice-President, the Executive Board will appoint any eligible member to fill the vacancy until the next Chapter business meeting where an election will be held, and an eligible member is selected. He/She will automatically ascend through the Executive Board in accordance with Chapter By-Laws.
If a vacancy occurs in any District Representative or Coordinator position, the Executive Board will appoint any eligible member to fill the vacancy until the next annual meeting where an election will be held, and an eligible member selected to complete the remainder of the vacated position’s term. He/She will be eligible for re-election once the remaining term is completed.
When no active member from a Region is serving as that Region’s District Representative, the Executive Board may nominate an active member from another region to represent the vacant District. Such person may serve in that capacity until another active member from the vacant district is selected by a vote of the membership in accordance with the election procedures outlined in the Chapter’s By-Laws at the next annual meeting.
7) DUES
Annual dues of the North Carolina Chapter-FBI National Academy Associates, Incorporated shall be determined upon recommendation by the Executive Board and shall be voted upon by the membership at any chapter business meeting.
8) CONDUCT OF ANNUAL MEETING
The President shall be responsible for conducting meetings of the North Carolina Chapter-FBI National Academy Associates, Incorporated. Persons addressing the assembly shall be requested to clearly identify themselves by full name and National Academy Session Number. The recommended Order of Business for meetings shall be conducted as follows:
1. Meeting called to order
2. Roll call of the Board of Directors
3. Appointment of Sergeant of Arms
4. Report of Officers
• Financial and Membership Report
• Conference Training Report
• Scholarship Report
• Youth Leadership Program Report
5. Reading of minutes from previous meeting
6. Bills and communications
7. Nomination and election of officers
• Administration of Oath of Office, if applicable.
8. Old Business
9. New Business
10. Memoriam to deceased members
11. Recognition of new, recently promoted, or retired members
12. Adjournment
9) COMMITTEES
The following shall be standing Committees of the Chapter, established annually by the President, and shall serve at the pleasure of the President:
• Candidate Committee shall consist of the Immediate Past President, who serves as Chairperson, and at least two District Representatives during the non-election year for that rotation.
• Scholarship Committee shall consist of the Third Vice President, who serves as Chairperson along with two district representatives and/or Executive Board members.
• The Youth Leadership Program Committee shall consist of the Second Vice President who serves as Chairperson along with two District Representatives and/or Executive Board members.
• Annual Conference Site Selection Committee shall consist of the President, First Vice President and at least one other member of the District Representatives and/or Executive Board.
The President may, at his/her discretion, appoint any Chairperson for a committee.
10) EXECUTIVE BOARD QUALIFICATIONS
When elected to, and while serving on the Executive Board, individuals must be active or retired sworn law enforcement officers, the nature of which would qualify a candidate for admittance into the National Academy. Except in cases of retirement, any member of the Executive Board may become inactive in law enforcement for a period of up to six months without forfeiting their position with the approval of the Executive Board.
11) EXECUTIVE BOARD INELIGIBILITY- NOTICE
It is the responsibility of each member of the Executive Board to disclose to the President in a timely manner any circumstances which could render him/her ineligible to serve on the Executive Board. In such situations, the President shall bring the facts to the attention of the Board, which shall determine the eligibility of that member.
12) ELECTION PROCEDURES
Members of the Candidate Committee are not barred from running for office themselves. However, once a Candidate Committee member submits his/her name, or has his/her name submitted for consideration, he/she must abstain from any further discussion or voting as a member of the Candidate Committee.
Prior to submitting its report, the Candidate Committee shall meet, during the Annual Training Conference, with each person seeking office. The length of these meetings should not exceed ten (10) minutes per candidate. The candidate should have previously provided to the Secretary/Treasurer a letter of commitment from either his/her agency head or representative of his/her government’s elected body to support the candidate in carrying out the duties of his/her elected office.
The Candidate Committee will verify that a candidate is eligible for the position being sought and report such eligibility to the Chapter President prior to voting.
During voting, the Candidate Committee Chairperson will announce all eligible candidates for a respective office. The Chapter President will then ask the membership for any nominations for the respective office from the floor. If no additional nominations are made, the President shall close the nomination process and call for a vote from the membership. The candidate with a majority of votes will be elected to the office being sought.
Any member being nominated from the floor, must assert he/she is able to fulfill the duties of the office being nominated. The Immediate Past President will verify eligibility and CEO support before a vote by the membership can be made.
Any position for election receiving only one candidate with no additional nominations is automatically elected by acclamation. After the slate of nominees has been elected, the terms of office shall begin with the calendar year following the annual conference.
13) PROCEDURE FOR MULTIPLE NOMINEE ELECTIONS
If additional nominees are made from the floor, the President shall ask the Candidate Committee Chairperson to verify the nominee’s eligibility to hold the office being sought. Once verified, the President shall query each nominee as to his/willingness to serve in the specified office if elected. When it is apparent that all nominations have been received, the President shall declare the nominations closed.
Each candidate is afforded no more than three (3) minutes for remarks to the membership.
After presentations are made, the President shall explain the voting procedures, and announce that the candidate receiving the most votes will be elected. If there is a tie vote, as many as two additional “tie-breaker” elections will be conducted. The candidate receiving the highest number of votes will be elected and voting will cease. If after the second “tie-breaker” election, the votes are still equal, the Executive Board will select one candidate to fill the vacant office.
The Executive Board is responsible for ensuring for the professional and fair conduct of the election and shall be assisted by the Sergeant of Arms.
Active Members may only receive one ballot during any election process per vacancy. Once all votes are counted, the President shall announce the results of the election.
14) EXECUTIVE BOARD VACANCIES
In the event any Executive Board position becomes vacant prior to the expiration of said term, the Secretary/Treasurer or Historian vacancy will be filled by appointment of the Executive Board until the next regularly scheduled business meeting where an election of the membership will be conducted. A vacancy of President through Second Vice President shall be filled by immediate ascension of Vice Presidents. An election will then be held to fill the remaining term of the vacant board position. If an Immediate Past President is unable to fulfill his or her term, the executive board may leave the position vacant or appoint a member who has previously served as Chapter President to fulfill the duties of that office for the remainder of the term. A retiring President may continue as President for the remainder of his/her term of office.
15) BY LAW CHANGES; PROPOSED CONSTITUTION CHANGES - NOTICE
Prior to the annual meeting, the Chapter Secretary/Treasurer shall be advised of any changes to the By-laws or any proposed changes to the Constitution that have occurred since the last business meeting. The Secretary/Treasurer shall post any recommended changes for the membership to review and provide input to the Executive Board. This notice can be made on the chapter website, an email sent to active members or in the conference newsletter that is emailed and/or mailed through the U.S. Postal Service.
16) CHANGES AND AMENDMENTS TO THE CONSTITUTION-PROCESS
Proposed amendments to the Constitution shall be forwarded in writing to the President of the North Carolina Chapter-FBI National Academy Associates, Incorporated, proposing the amendment for presentation to the Executive Board. The Executive Board shall advise the membership of the recommended changes.
17) TERMINATION OF MEMBERSHIP
A member of the North Carolina Chapter-FBI National Academy Associates, Incorporated may be suspended or terminated for conduct detrimental to the Association or for nonpayment of dues.
Except for nonpayment of dues, all charges must be made under oath in writing by the complainant. Prior to a member in good standing losing his/her membership, he/she will be given an opportunity for a full hearing by a board of five Chapter members appointed by the President. If a member is convicted of a felony, his/her membership is automatically terminated, and no hearing process will be undertaken.
Any action taken pertaining to termination of membership shall be forwarded to the FBINAA Executive Office.
(MODIFIED June 28, 2022)
