Bylaws

FBI National Academy Associates - North Carolina Chapter, Inc.

#1- DISSOLUTION OF CORPORATION, DISTRIBUTION OF ASSETS

Should for any reason, the North Carolina Chapter-FBI National Academy Associates, Incorporated is dissolved, the voting members of the elected Board of Directors shall, by resolution, distribute all assets in the following manner:

1) All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provision shall be made so that all liabilities and obligations shall be satisfied.

2) All remaining assets, including those held or received after the dissolution of said North Carolina Chapter-FBI National Academy Associates, shall become the property of the members in good standing and shall be distributed to those members.

3) Any assets held by the North Carolina Chapter-FBI National Academy Associates, including marketable items bearing the trademark-protected items of the National Office, FBI National Academy Associates, Incorporated, which includes the North Carolina Chapter name shall, by vote of the Board of Directors, be distributed to active members of the North Carolina Chapter-FBI National Academy Associates. Any proceeds derived from said distribution shall also be transferred and conveyed to the National Office, FBI National Academy Associates Incorporated, unless said proceeds are required to satisfy any unpaid obligations or liabilities.

#2- SUCCESSION AND DUTIES OF ELECTED OFFICERS

Annually, when terms expire, Executive Board members automatically ascend to a position as described below:

  • Immediate Past President transitions from the Executive Board;
  • President becomes Immediate Past President;
  • First Vice President becomes President;
  • Second Vice President becomes First Vice President;
  • Third Vice President becomes Second Vice President.
  • New member becomes Third Vice President by vote of the membership taken during the annual conference.

At the expiration of the Secretary/Treasurer’s four-year term, he/she automatically ascends to the position of President and all other Executive Board Members will maintain current position during his/her term as President. The ascension schedule noted above resumes once his/her term as President expires.

Immediate Past President - The Immediate Past President shall be Chairman of the Nominating Committee and shall serve at the pleasure of the President in whatever capacity the President desires to include administering the Oath of Office to incoming officers.

President - The President shall preside at all regular and special business meetings of the NC Chapter-FBI National Academy Associates, Incorporated, as well as all duties specifically assigned by the Chapter Constitution.

First Vice-President - The First Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. He/She shall Co-Chair the annual training conference site committee in support of the Chapter President.

Second Vice-President - The Second Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter. He/She shall act as the Chairperson for the Youth Leadership Program (YLP) committee.

Third Vice-President - The Third Vice-President shall perform all duties for the good of the organization required of him/her by the President of the Chapter.  He/She shall act as the Chairperson for the Scholarship committee.

Secretary/Treasurer –The Secretary/Treasurer shall be responsible for performing all duties for the Chapter as directed in the Chapter’s Constitution.

Historian - The Historian shall be a voting member of the Executive Board who will serve a three-year term and will not automatically ascend to any other elected chapter office. The Historian shall be responsible for maintaining a permanent history of the Chapter. The Historian will also be responsible for keeping the minutes of all Chapter Business and Executive Board Meetings and recognizing deceased Chapter members since the previous annual conference.

Training Coordinator – The Training Coordinator will be a non-voting member of the Executive Board who will serve a three-year term and will not automatically ascend to any other elected chapter office. This person will be responsible for identifying, recruiting and coordinating all conference training for the chapter. 

Membership Coordinator – The Membership Coordinator will be a non-voting member of the Executive Board who will serve a three-year term and will not automatically ascend to any other elected chapter office. This person will be responsible for welcoming and encouraging active participation by new graduates as well as existing members.

Sponsorship Coordinator – The Sponsorship Coordinator will be a non-voting attendee of the Executive Board who will serve a three-year term. This person will be responsible for coordinating annual sponsorships and soliciting new sponsors for the chapter. The Sponsorship Coordinator will attend all functions of the Association including the Executive Board Meetings. 

District Representatives -The District Representatives will be non-voting attendees of the Executive Board. The role of the District Representative will be to facilitate communication between the membership and the Executive Board and coordinate the vetting of FBINA candidates for potential selection to a future session of the FBI National Academy. Each District Representative is expected to attend all functions of the Association including the Executive Board Meetings.

#3- MEMBERSHIP DISTRICTS

A District Representative will be elected from and serve the membership in each of the following geographical regions:

District I- That area bounded by and including the counties of Caswell, Person, Granville, Vance, Warren, Franklin, Nash, Wake, and Johnston.

District II- That area bounded by and including the counties of Wilson, Wayne, Green, Pitt, Lenoir, Craven, Duplin, Jones, Pamlico, Pender, Onslow, and Carteret.

District III- That area bounded by and including the counties of New Hanover, Brunswick, Columbus, Bladen, Robeson, Sampson, Cumberland, Hoke, and Scotland.

District IV- That area bounded by and including the counties of Orange, Alamance, Durham, Randolph, Chatham, Montgomery, Moore, Lee, Harnett, and Richmond.

District V- That area bounded by and including the counties of Alleghany, Ashe, Watauga, Wilkes, Avery, Caldwell, Alexander, Iredell, Burke, McDowell, and Catawba.

District VI- That area bounded by and including the counties of Mitchell, Yancey, Madison, Buncombe, Henderson, Polk, Haywood, Transylvania, Jackson, Graham, Macon, Swain, Clay, and Cherokee.

District VII- That area bounded by and including the counties of Surry, Stokes, Rockingham, Yadkin, Forsyth, Guilford, Davie, Davidson, Rowan, and Cabarrus.

District VIII- That area bounded by and including the counties of North Hampton, Halifax, Hertford, Gates, Edgecombe, Martin, Bertie, Beaufort, Washington, Hyde, Dare, Tyrell, Chowan, Perquimans, Pasquotank, Camden, and Currituck.

District IX- That area bounded by and including the counties of Rutherford, Cleveland, Lincoln, Gaston, Mecklenburg, Union, Stanly, and Anson.

#4- DISTRICT REPRESENTATIVES

District Representatives shall be elected by the majority of all the active members present and voting at the annual meeting from candidates nominated for each district. To be nominated or elected to represent a district, a member must be in good standing with the Chapter and be active or retired from law enforcement duties, the nature of which would qualify the candidate for admittance into the National Academy. The member should also provide a letter of commitment from either his/her agency head or from a representative of his/her elected body to support the member in carrying out the duties of the district representative.

# 5- TERM OF OFFICE FOR DISTRICT REPRESENTATIVES

District Representatives shall be elected for a term of two (2) years. Elections for District Representatives for Districts I, III, V, VII and IX will be conducted on odd years and elections for Districts II, IV, VI and VIII will be conducted on even years. No person may hold at one time more than one office of the Chapter, including the office of District Representative, which would entitle him/her to membership on the Executive Board.

# 6- DISTRICT REPRESENTATIVE AND COORDINATOR VACANCIES

In the event a District Representative or Coordinator position becomes vacant, it shall be filled with a member appointed by the Executive Board. An appointed coordinator may serve in that capacity until selected by a vote of the membership in accordance with the election procedures outlined in the Chapter’s By-Laws at the next annual meeting.

When no active member from a region is serving as that region’s District Representative, the Executive Board is authorized to nominate an active member from another region to represent the vacant District. Such person may serve in that capacity until another active member from the vacant district is selected by a vote of the membership in accordance with the election procedures outlined in the Chapter’s By-Laws at the next annual meeting.

#7- DUES

Annual dues of the North Carolina Chapter-FBI National Academy Associates, Incorporated shall be determined upon recommendation by the Chapter Executive Board and shall be voted upon by the membership at any chapter business meeting. 

#8- CONDUCT OF ANNUAL MEETING

The President shall be responsible for conducting meetings of the North Carolina Chapter-FBI National Academy Associates, Incorporated. Persons addressing the assembly shall be requested to clearly identify themselves by full name and National Academy Session Number. The recommended Order of Business for meetings shall be conducted as follows:

  1. Meeting called to order
  2. Roll call of officers
  3. Appointment of Sergeant of Arms
  4. Report of Officers
  • Financial and Membership Report
  • Conference Training Report
  • Scholarship Report
  • Youth Leadership Program Report
  • Neal Forney Award Report
  1. Reading of minutes from previous meeting
  2. Bills and communications
  3. Nomination and election of officers
  • Administration of Oath of Office if applicable.
  1. Old Business
  2. New Business
  3. Memoriam to deceased members
  4. Recognition of new members
  5. Adjournment

# 9- COMMITTEES

The following shall be standing Committees of the Chapter, established annually by the President, and shall serve at the pleasure of the President:

  • Nominating Committee shall consist of the Immediate Past President, who shall serve as committee chairperson, and the District Representatives.

 

  • Educational Scholarship Committee shall consist of the Third Vice President, who will serve as the committee chair along with two district representatives and/or Executive Board members.

 

  • Youth Leadership Program Committee shall consist the Second Vice President who will serve as the committee chair along with two District Representatives and/or Executive Board members.

 

  • Annual Conference Site Selection Committee shall consist of the President, First Vice President and at least one other member of the District Representatives and/or Executive Board.

 

  • Neal Forney Award Committee shall consist of the President, 1st, 2nd, and 3rd Vice Presidents and the Secretary Treasurer.  If a nominee is serving in one of these Executive Board positions, the Immediate Past President will then serve on the committee.

The President may, at his/her discretion, appoint any chairperson for a Committee.

#10- EXECUTIVE BOARD QUALIFICATIONS

When elected to, and while serving on the Executive Board, individuals must be active or retired sworn law enforcement officers, the nature of which would qualify a candidate for admittance into the National Academy. Except in cases of retirement, any member of the Executive Board may become inactive in law enforcement for a period of up to six months without forfeiting their position with the approval of the Executive Board. These qualifications would not affect current members of the Executive Board who have been elected prior to the adoption of these By-laws.

#11- EXECUTIVE BOARD INELIGIBILITY- NOTICE

It is the responsibility of each member of the Executive Board to disclose to the President in a timely manner any circumstances which could render him/her ineligible to serve on the Executive Board. In such situations, the President shall bring the facts to the attention of the Board, which shall determine the eligibility of that member.

#12- ELECTION PROCEDURES

The President shall request the Nominating Committee Chairperson to report on the committee’s recommendation for nomination. The Nominating Committee shall be charged with submitting nominations for the various offices for which annual elections are held. Members of the Nominating Committee are not barred from becoming nominees for office themselves. However, once a Nominating Committee member submits his/her name or has his/her name submitted for consideration by the Nominating Committee, he/she must abstain from any further discussion or voting as a member of the Nominating Committee.

Prior to submitting its report, the Nominating Committee shall meet, during the Annual Training Conference, with each person seeking nomination. The length of these meetings should not exceed ten (10) minutes per candidate. During this meeting the candidate will provide a letter of commitment from either his/her agency head or from a representative of his/her government’s elected body to support the nominee in carrying out the duties of his/her elected office.

The Nominating Committee will consider length of service to the Chapter and participation in Chapter business events. In the case of multiple candidates who wish to be considered by the Nominating Committee, the Committee shall review all candidates’ credentials and select one candidate, by simple majority, to be reported back to the President.

Acceptance of this nomination must be received in the form of a motion, and a second from the floor. After receiving these motions, the President shall call for further nominations from the floor. If no additional nominations are made, the President shall close the nominations. The President shall then instruct the Historian to record a unanimous vote for the candidate.

After the slate of nominees has been elected, the terms of office shall begin with the calendar year following the annual conference. (This shall begin with the calendar year January 1, 2002.)

#13- PROCEDURE FOR MULTIPLE NOMINEE ELECTIONS

If additional nominees are made from the floor, the President shall accept them and call for a second for each nomination. The President shall query each nominee as to his or her acceptance of this nomination for office and willingness to serve in the specified office if elected. When it is apparent that all nominations have been received, the President shall declare the nominations closed.

Each nominee shall be afforded no more than three (3) minutes for remarks to the membership. These presentations shall be in order of nomination, beginning with the candidate recommended by the nominating committee.

After presentations are made, the President shall explain the voting procedures, and announce that the nominee receiving the most votes will be elected. If there is a tie vote, as many as two additional “tie-breaker” elections will be conducted. The member receiving the highest number of votes will be elected and voting will cease. If after the second “tie-breaker” election, the votes are still equal, the candidate put forward by the nominating committee will be elected. The Executive Board is responsible for the conduct of the election and shall be assisted by the Sergeant of Arms.

Members shall be advised that they may only receive a ballot upon presentation of their current National Academy dues card, or verification of paid membership. After casting their ballot, members shall not be allowed to re-enter the voting area. The President shall announce the results of the election.

#14- EXECUTIVE BOARD VACANCIES

In the event any Executive Board position becomes vacant prior to the expiration of said term, the Secretary/Treasurer or Historian vacancy will be filled by appointment of the Executive Board until the next regularly scheduled business meeting where an election of the membership will be conducted.  A vacancy of President through Second Vice President shall be filled by immediate ascension of Vice Presidents.  An election will then be held to fill the remaining term of the vacant board position.  If an Immediate Past President is unable to fulfill his or her term, the executive board may appoint a member who has previously served as Chapter President.

#15- BY LAW CHANGES; PROPOSED CONSTITUTION CHANGES - NOTICE

Prior to the annual meeting, the Chapter Secretary/Treasurer shall be advised of any changes to the By-laws or any proposed changes to the Constitution that have occurred since the last business meeting. The Secretary/Treasurer shall post any recommended changes for the membership to review and provide input to the Executive Board. This notice can be made on the chapter website, an email sent to active members or in the conference newsletter that is emailed and/or mailed through the U.S. Postal Service.

#16- CHANGES AND AMENDMENTS TO THE CONSTITUTION-PROCESS

Proposed amendments to the Constitution shall be forwarded in writing to the President of the North Carolina Chapter-FBI National Academy Associates, Incorporated, proposing the amendment for presentation to the Executive Board. The Executive Board shall advise the membership of the recommended changes.

#17- TERMINATION OF MEMBERSHIP

A member of the North Carolina Chapter-FBI National Academy Associates, Incorporated may be suspended or terminated for conduct detrimental to the Association or for nonpayment of dues.

Except for nonpayment of dues, all charges must be made under oath in writing by the complainant. Prior to a member in good standing losing his/her membership, he/she will be given an opportunity for a full hearing by a board of five Chapter members appointed by the President. If a member is convicted of a felony, his/her membership is automatically terminated, and no hearing process will be undertaken.

Any action taken pertaining to termination of membership shall be forwarded to the FBINAA Executive Office.

(MODIFIED November 28, 2018)

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